vendor "to do" list
.Make sure you're ready for the Flea:
1. REQUEST YOUR MARKET DATES
Using the link in your welcome email, create a vendor account using your email address and a password that you’ll set yourself. You can then request your market dates (for the current season or any upcoming markets or pop-ups available) from your vendor account dashboard. Shortly after you request your dates, you will receive an email confirming your dates. From your account dashboard you can review the status of your dates, and add or change dates if you need to or want to later.
2. THERE ARE CITY AND STATE REQUIREMENTS TO VEND AT THE FLEA
You cannot set-up without both of these documents:
A. CITY - PEDDLER'S LICENSE
The City of Providence Board of Licenses REQUIRES you to have a Peddler's License to vend at the Flea. The Board of Licenses will only issue you a permit and give you the discounted rate of $10 (valid for one year) if you use the application on our web site.
Get the Peddler's License Application and instructions here.
Once you have the license in hand, take a good resolution photo of your license and save it in your phone for safekeeping. We will accept a digital copy at the Flea.
B. STATE - FLEA MARKET VENDOR PERMIT (30-Day Temporary Permit)*
At the Flea, we will issue you a Flea Market Vendor Permit if you will be selling taxable items. Please bring a check ($10) payable to the RI Division of Taxation that we will provide for you to fill out at the Flea. WE DO NOT ACCEPT CASH FOR THIS PERMIT. By RI statute, you will need this temporary tax permit to participate at the Flea even if you have a RI retail sales/use permit.
*If you’re a nonprofit or you're selling non-taxable items only, you may only need to fill out a no-fee Non-taxable Flea Market Vendor Permit.
*If you have a RI Artist Certificate of Sales Tax Exemption you WILL NOT need the temporary permit. If you’re a R.I. artist and don’t have the exemption, look into it at the link above!
C. FOOD VENDORS--TRUCKS, CARTS, TENTS
From food vendors we require, in advance of set-up, copies (by email) of the following, valid for the current year and in the name of the owner or business:
1. RI Retail Sales Permit
2. Certificate of Insurance naming the "The Providence Flea LLC" as an "Additional Insured." (There should be no cost to you to get this from your agent!)
3. Food Service Vendor License
4. Providence City Peddler's License
3. PAY YOUR INVOICE
We’ll be sending out your invoice(s) by email from Paypal shortly after receiving and confirming your request for market dates, which you will do by logging into your dashboard from the link in your welcome email. Please note your space is not confirmed until payment is received. Please check your invoice carefully by clicking on the link in the Paypal email that reads, "View and pay invoice." This will open your FULL invoice with your accepted dates itemized for your review. Overdue invoices may be canceled for non-payment and/or offered to wait-listed applicants. There are NO REFUNDS after payment so please be sure about your chosen dates. If you need to change your dates, please do so before payment by email request.
4. GET YOUR BOOTH READY
Vendors are required to bring their own tent, table, chairs, and set-up. The Flea does not provide these. All booths require table coverings that hide anything stored under their tables. Outdoor markets require tent weights if you plan to use a tent.
Per the vendor agreement you will not be allowed to put up a tent without the required MINIMUM weights of 30 lbs. per leg, firmly fastened and tethered to the tent frame with bungee cords at the top of the tent frame (see image right). No exceptions on weights and bungees.
We recommend you have 40 lbs of weight per leg considering the strong and sometimes unexpected wind gusts experienced in past summers.
RECOMMENDED: Vinyl tent weight bags filled with sand.
NOT ACCEPTABLE: gallon water jugs, 5-gallon sand buckets, lifting weights, 5-kb kitty litter tubs, sandbags, tent legs fastened to tables, etc.
NOT RECOMMENDED: 5 lb. - 7.5 lb collar weights. (You'll need several boxes of these to make the requirement, they fall off easily and they are not able to be securely fastened to your tent frame with bungees.) Please help us ensure a safe experience for vendors and patrons alike. If you can't find weights, we have only a few sets left available. Please email us asap for more info.
5. SITE MAP AND SET-UP INFO
Upon receipt of your payment, we'll send set-up, parking and site map information closer to your market date(s). Let us know if you have any questions at info@providenceflea.com or call us at 401-484-7783. We look forward to seeing you at the Flea!,
1. REQUEST YOUR MARKET DATES
Using the link in your welcome email, create a vendor account using your email address and a password that you’ll set yourself. You can then request your market dates (for the current season or any upcoming markets or pop-ups available) from your vendor account dashboard. Shortly after you request your dates, you will receive an email confirming your dates. From your account dashboard you can review the status of your dates, and add or change dates if you need to or want to later.
2. THERE ARE CITY AND STATE REQUIREMENTS TO VEND AT THE FLEA
You cannot set-up without both of these documents:
A. CITY - PEDDLER'S LICENSE
The City of Providence Board of Licenses REQUIRES you to have a Peddler's License to vend at the Flea. The Board of Licenses will only issue you a permit and give you the discounted rate of $10 (valid for one year) if you use the application on our web site.
Get the Peddler's License Application and instructions here.
Once you have the license in hand, take a good resolution photo of your license and save it in your phone for safekeeping. We will accept a digital copy at the Flea.
B. STATE - FLEA MARKET VENDOR PERMIT (30-Day Temporary Permit)*
At the Flea, we will issue you a Flea Market Vendor Permit if you will be selling taxable items. Please bring a check ($10) payable to the RI Division of Taxation that we will provide for you to fill out at the Flea. WE DO NOT ACCEPT CASH FOR THIS PERMIT. By RI statute, you will need this temporary tax permit to participate at the Flea even if you have a RI retail sales/use permit.
*If you’re a nonprofit or you're selling non-taxable items only, you may only need to fill out a no-fee Non-taxable Flea Market Vendor Permit.
*If you have a RI Artist Certificate of Sales Tax Exemption you WILL NOT need the temporary permit. If you’re a R.I. artist and don’t have the exemption, look into it at the link above!
C. FOOD VENDORS--TRUCKS, CARTS, TENTS
From food vendors we require, in advance of set-up, copies (by email) of the following, valid for the current year and in the name of the owner or business:
1. RI Retail Sales Permit
2. Certificate of Insurance naming the "The Providence Flea LLC" as an "Additional Insured." (There should be no cost to you to get this from your agent!)
3. Food Service Vendor License
4. Providence City Peddler's License
3. PAY YOUR INVOICE
We’ll be sending out your invoice(s) by email from Paypal shortly after receiving and confirming your request for market dates, which you will do by logging into your dashboard from the link in your welcome email. Please note your space is not confirmed until payment is received. Please check your invoice carefully by clicking on the link in the Paypal email that reads, "View and pay invoice." This will open your FULL invoice with your accepted dates itemized for your review. Overdue invoices may be canceled for non-payment and/or offered to wait-listed applicants. There are NO REFUNDS after payment so please be sure about your chosen dates. If you need to change your dates, please do so before payment by email request.
4. GET YOUR BOOTH READY
Vendors are required to bring their own tent, table, chairs, and set-up. The Flea does not provide these. All booths require table coverings that hide anything stored under their tables. Outdoor markets require tent weights if you plan to use a tent.
Per the vendor agreement you will not be allowed to put up a tent without the required MINIMUM weights of 30 lbs. per leg, firmly fastened and tethered to the tent frame with bungee cords at the top of the tent frame (see image right). No exceptions on weights and bungees.
We recommend you have 40 lbs of weight per leg considering the strong and sometimes unexpected wind gusts experienced in past summers.
RECOMMENDED: Vinyl tent weight bags filled with sand.
NOT ACCEPTABLE: gallon water jugs, 5-gallon sand buckets, lifting weights, 5-kb kitty litter tubs, sandbags, tent legs fastened to tables, etc.
NOT RECOMMENDED: 5 lb. - 7.5 lb collar weights. (You'll need several boxes of these to make the requirement, they fall off easily and they are not able to be securely fastened to your tent frame with bungees.) Please help us ensure a safe experience for vendors and patrons alike. If you can't find weights, we have only a few sets left available. Please email us asap for more info.
5. SITE MAP AND SET-UP INFO
Upon receipt of your payment, we'll send set-up, parking and site map information closer to your market date(s). Let us know if you have any questions at info@providenceflea.com or call us at 401-484-7783. We look forward to seeing you at the Flea!,
