Providence Flea

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GET THE DETAILS ON YOUR VENDOR "TO DO" LIST
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Vendor "to do" list

1. Create a Vendor Account & Request your Market Dates 
From the welcome email, create a vendor account with your email address, and request your market dates from your vendor account dashboard. We'll send you an email confirming the availability of your requested dates.    Please note that market dates are not  guaranteed until  paid (see below for payment info).

2. Watch your inbox for an email from the Flea with your approved/assigned dates
Haven't received an email after a day or two? If you have Gmail, check your promotions folder and if the email is there, drag it to your Primary folder. If you have another email host (yahoo, aol, etc.) check your junk mail folder and move it to your inbox. If your dates are not available  because a market or market category is full, you will have the option to choose other dates or be waitlisted for your first choice date(s) or both.

3.   Guarantee your dates with payment by paying your invoice located in your Vendor Account
Log in to your Vendor Account here and pay your invoice(s) located at the bottom of your vendor dashboard in the "Vendor Status" section. Click on "Pay now" to pay the invoice and click on the  arrow/inbox icon to view   and download the invoice and a paid  receipt.   Please note your dates are not guaranteed until payment is received. PLEASE CHECK YOUR DATES CAREFULLY. Refer to  the market description in your vendor account for cancellation policies for the applicable market.

4. Required: Flea Market Vendor Permit  from the RI Division of Taxation
Vendors selling taxable items will be issued a  "Flea Market Vendor Permit" at your first  market.  
EVEN if you have a RI retail sales/use permit, the State or RI Division of Taxation still requires this of vendors selling taxable items. 
You must bring a check    or money order for $10 payable to the   RI Division of Taxation.   NO CASH ACCEPTED. 

YOU WILL NEED A PERMIT IF: you're selling    candles, soap or apothecary/cosmetic items, plants,   clothing AND non-clothing  items together,   vintage items, upcycled furniture,   memorabilia, or other taxable items.
​
YOU WILL NOT NEED A PERMIT IF:   you're  an artist or maker (except soap, candles, apothecary items) selling only your handmade works, or you are not selling anything (some nonprofits).

YOU WILL NOT NEED A   MOBILE VENDOR LICENSE ("PEDDLER'S LICENSE") FOR  THE INDOOR MARKETS.  Please disregard the text on the invoice indicating otherwise.


5. Required:   Liability Insurance for Soap, Apothecary, Henna, Massage,   Facepainting, Food
This year the Flea will require  all vendors  of   soap,   apothecary and cosmetic items as well as  henna artists    to have   General/Product Liability Insurance.   You   will need to  provide a Certificate of Insurance (COI) naming the Flea as  an Additional Insured, similar to  the requirement of food vendors.     Read more here.

6. Indoor Markets (Winter/Spring):
Vendors are required to bring their own table, chairs, and set-up. The Flea does not provide or rent these.   All booths require table coverings (new Covid restrictions apply) that hide anything stored under their tables.   Vendors may not use tents with canopies  or tent frames indoors--it's a violation of the RI  Fire Safety Code.

7.   Outdoor Markets (Summer/Fall):
A 10' x 10' market tent or craft vendor tent (preferably white) is  REQUIRED   this year due to the lack of shade/shelter on the Greenway and    each tent   requires tent weights at a minimum of 120 lbs total (minimum 30 lbs. per leg, suggested 40 lbs.).  See  more on Outdoor Markets preparation below. *

8. Site Map & Set-up Info
Upon receipt of your payment, we'll send set-up, parking and site map information closer the week before  your market date(s).  Let us know if you have any questions at   info@providenceflea.com or call us at 401-484-7783. 

9. Food Vendors Indoors
In advance of your first set-up,   we require food vendors to upload to their vendor dashboard copies of required licensing, valid for the current year and in the name of the owner or  business. Please see the list of requirements here.

*OUTDOOR MARKETS
Wind and inclement weather are an inherent risk in vending at outdoor markets. You can mitigate that risk by being prepared.
You must have   120 LBS. TOTAL   IN   TENT WEIGHTS   (30 LBS. PER LEG MINIMUM REQUIRED, 40 LBS. RECOMMENDED).

We will check your weight bags at check-in.   
​We strongly recommend  vinyl tent weight bags (see below) filled with sand or beach stones. They  must be    firmly fastened and tethered to the tent frame with bungee cords or tie-down straps at the top of the tent frame.  No exceptions on weights and fasteners. 
NOT ALLOWED, NO EXCEPTIONS:    Collar weights, cement blocks, stuffed shopping totes, water jugs, 5-gallon  buckets, lifting weights,  5-Lb  kitty litter  tubs, sandbags,  tent legs fastened to tables, etc., No exceptions!

WHERE TO BUY
Big box stores   and   the Ocean  State Job Lot   usually have the best prices   on   sturdy   tents with white canopies.   Weight bags   that actually hold sufficient weight are   mostly found  on Amazon.com. 
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c/o 1055 Elmwood Ave, Providence RI 02907   | 401.484.7783 tel  |  401.751-6786 fax |  info@providenceflea.com
©2019 The Providence Flea, LLC.  All rights reserved.

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