SETTING UP AT THE FRIDAY NIGHT MARKET
COMPLETE INFO FOR SETTING UP AT FRIDAY NIGHT MARKETS.
These procedures will be strictly enforced. Non-compliant vendors may be excluded from future events.
OUTDOOR VENDORS: PLEASE SEE INFO ON OUTDOOR REQUIREMENTS FOLLOWING THE INFO BELOW.
ADDRESS: FARM FRESH RI MARKET HALL, 10 SIMS AVE at the corner of Kinsley Ave in Providence.
HOURS: 5:30 pm - 9:30pm
DETOUR!
As of last late March, Kinsley St. became a permanent one-way heading toward the mall. This means you will need to plan your detour along one of the routes we've laid out below, or follow the signs when you get there. The renovations were slated to be completed by end of October 2024 (but they aren't yet) so our remaining indoor markets and Friday night markets will be affected by the project. Hopefully, these detours will only add a few minutes to your trip.
Read more about the Greenway Project on the city website here.
These procedures will be strictly enforced. Non-compliant vendors may be excluded from future events.
OUTDOOR VENDORS: PLEASE SEE INFO ON OUTDOOR REQUIREMENTS FOLLOWING THE INFO BELOW.
ADDRESS: FARM FRESH RI MARKET HALL, 10 SIMS AVE at the corner of Kinsley Ave in Providence.
HOURS: 5:30 pm - 9:30pm
DETOUR!
As of last late March, Kinsley St. became a permanent one-way heading toward the mall. This means you will need to plan your detour along one of the routes we've laid out below, or follow the signs when you get there. The renovations were slated to be completed by end of October 2024 (but they aren't yet) so our remaining indoor markets and Friday night markets will be affected by the project. Hopefully, these detours will only add a few minutes to your trip.
Read more about the Greenway Project on the city website here.
FLEA INFO BOOTH
The Flea has an info table set up in the main hall and remain on site all evening. Event collaborators may also have an info table.
APPEARANCES
1. Please remain inside your site boundaries as marked on the floor in TAPE with a corresponding post-it note with your site number on the wall.
2. Displays may not be longer or taller than 8 feet. All sites are 7' deep from wall.
3. You must use table coverings that hide whatever is stored under your table(s).
4. ONLY company banners may be hung on the banner rail and only for vendors who have walls behind them.
5. Nothing may be hung on the walls--no tape, flyers, pushpins, tacks, Command strips etc--and nothing may lean against the walls per Farm Fresh.
The Flea has an info table set up in the main hall and remain on site all evening. Event collaborators may also have an info table.
APPEARANCES
1. Please remain inside your site boundaries as marked on the floor in TAPE with a corresponding post-it note with your site number on the wall.
2. Displays may not be longer or taller than 8 feet. All sites are 7' deep from wall.
3. You must use table coverings that hide whatever is stored under your table(s).
4. ONLY company banners may be hung on the banner rail and only for vendors who have walls behind them.
5. Nothing may be hung on the walls--no tape, flyers, pushpins, tacks, Command strips etc--and nothing may lean against the walls per Farm Fresh.
REQUIRED PERMITS
You may need EITHER:
1. "RI Temporary 30-Day Flea Market Vendor (Tax) Permit" ( issued at the Flea for $10).
> Vendors who sell any TAXABLE ITEMS will need this 30-day permit. The cost is $10 by check or money order only.
RI sales permits aren't required, nor do they replace the flea market vendor permit, unfortunately.
>Soap, candle & apothecary makers will need a permit, but not artists and most makers.
PAYMENT: Can only be paid by business or personal check, or money order made payable to RI Division of Taxation.
No cash, cards, or Venmo is accepted.*
*If you do not have a check for your permit you will be directed off site to obtain a money order.
OR
2. Non Taxable Flea Market Permit ( issued at the Flea, no fee).
T-shirt and clothing vendors selling only clothing will need a non-taxable permit (no fee).
> Food vendors and vendors who haven't vended at the Flea before will have "n/a" for an expiration date.
OR
3. No permit if we can cover you under our RI Artist Tax Exempt Certificate because everything you make is handmade by you such as artwork, photography, handcrafted jewelry, etc. Soap and candles are not included, unfortunately.
If you're not sure, we'll figure it out with you at the market but bring a check just in case.
3. City of Providence Mobile Vendor License: Waived, meaning you don't need this!
4. Liability Insurance - note our new address below
Soap, Food, Henna & Apothecary Vendors must have liability insurance and upload a Certificate of Insurance (COI --see example below) to their vendor account that reflects The Providence Flea, LLC (PO Box 2270, Providence, RI 02905) has been added as an "Additional Insured." Read more about insurance options here.
You may need EITHER:
1. "RI Temporary 30-Day Flea Market Vendor (Tax) Permit" ( issued at the Flea for $10).
> Vendors who sell any TAXABLE ITEMS will need this 30-day permit. The cost is $10 by check or money order only.
RI sales permits aren't required, nor do they replace the flea market vendor permit, unfortunately.
>Soap, candle & apothecary makers will need a permit, but not artists and most makers.
PAYMENT: Can only be paid by business or personal check, or money order made payable to RI Division of Taxation.
No cash, cards, or Venmo is accepted.*
*If you do not have a check for your permit you will be directed off site to obtain a money order.
OR
2. Non Taxable Flea Market Permit ( issued at the Flea, no fee).
T-shirt and clothing vendors selling only clothing will need a non-taxable permit (no fee).
> Food vendors and vendors who haven't vended at the Flea before will have "n/a" for an expiration date.
OR
3. No permit if we can cover you under our RI Artist Tax Exempt Certificate because everything you make is handmade by you such as artwork, photography, handcrafted jewelry, etc. Soap and candles are not included, unfortunately.
If you're not sure, we'll figure it out with you at the market but bring a check just in case.
3. City of Providence Mobile Vendor License: Waived, meaning you don't need this!
4. Liability Insurance - note our new address below
Soap, Food, Henna & Apothecary Vendors must have liability insurance and upload a Certificate of Insurance (COI --see example below) to their vendor account that reflects The Providence Flea, LLC (PO Box 2270, Providence, RI 02905) has been added as an "Additional Insured." Read more about insurance options here.
5. Food vendors must upload documentation to their vendor account
1. Food vendors must upload proper licensure from the RI Health Department, the City of Providence, and the Division of Taxation.
2. Food vendors must upload liability insurance and upload all document including a Certificate of Insurance (COI --see above) to their vendor account that reflects The Providence Flea, LLC (PO Box 2270, Providence, RI 02905) has been added as an "Additional Insured."
1. Food vendors must upload proper licensure from the RI Health Department, the City of Providence, and the Division of Taxation.
2. Food vendors must upload liability insurance and upload all document including a Certificate of Insurance (COI --see above) to their vendor account that reflects The Providence Flea, LLC (PO Box 2270, Providence, RI 02905) has been added as an "Additional Insured."
***SITE MAP & SITE ASSIGNMENT, ARRIVAL TIME & TAX INFO***
Please know your Arrival Time, Site Assignment & Door Assignment BEFORE you arrive.
View your Arrival Time, Site Assignment & Door Assignment at the link in the email.
If you are not on the list, your payment has not been received. Please check to set up email for instructions on how to proceed. Check your vendor account. If your status says "waitlisted," your site has been released to the waitlist.
Contact us at [email protected] with any questions.
CHECK-IN PROCEDURES
1. ARRIVE AT YOUR ASSIGNED TIME
Assigned arrivals are every 30 minutes, starting at 3:30 pm and ending with the 4:30 pm - 5:00 pm time slot. Vendors must be set-up by 5:15 pm. Contact us if you need an earlier arrival.
LATE ARRIVALS AFTER 5:00 PM. MAY NOT BE PERMITTED TO SET UP AND WILL FORFEIT THEIR VENDOR FEE. NO EXCEPTIONS.
CONTACT US IF YOU NEED AN EARLIER ARRIVAL ASSIGNMENT!
2. CHECK IN WITH A STAFFER ONE OF THE ENTRY DOORS INDICATED ON THE MAP
Before you enter the building you must check in.
3. MAP & LEGEND
The site map is at the link on the Vendor List page in the email sent to you earlier.
The site map is drawn to approximate scale. Not everything will line up exactly as it appears!
Before you enter the building you must check in.
3. MAP & LEGEND
The site map is at the link on the Vendor List page in the email sent to you earlier.
The site map is drawn to approximate scale. Not everything will line up exactly as it appears!
4. USE ONE OF THE DESIGNATED LOAD-IN DOORS THAT IS CLOSEST TO YOUR SITE:
1, 2, 3 (red dots on map at link above)
All doors will be open during the market. THE ENTRANCE ON KINSLEY AVE IS ALSO AVAILABLE TO LOAD-IN.
1, 2, 3 (red dots on map at link above)
All doors will be open during the market. THE ENTRANCE ON KINSLEY AVE IS ALSO AVAILABLE TO LOAD-IN.
UNLOAD, MOVE YOUR CAR, PARK, RETURN TO SET UP
Bring a hand truck. Flea staff cannot assist with unloading.
At check-in, Vendors will be assigned to park in the Umicore Parking (P) Lot.
DO NOT PARK in the Farm Fresh Lot P, behind Eagle Tool, or on Sims Ave or Washburn--they are for customers only.
Bring a hand truck. Flea staff cannot assist with unloading.
At check-in, Vendors will be assigned to park in the Umicore Parking (P) Lot.
DO NOT PARK in the Farm Fresh Lot P, behind Eagle Tool, or on Sims Ave or Washburn--they are for customers only.
INDOOR SET-UP
1. You must be ready for the public by 5:15 pm for Opening at 5:30 pm.
2. Remember to bring your own tables, chairs, displays, set-up, etc. Displays may not be taller than 8 feet!
3. Vendors are not allowed to hang anything on or lean anything against the walls!
S-rings may be available to borrow at the Flea booth to hang a banner on the banner strip (see image at top).
4. No tents and no canopies are allowed inside the market hall.
5. Do not hang merch or place merchandise outside your site. You will be asked to remove items outside your assigned space.
OUTDOOR SET-UP (SEASONAL)
SAME AS ABOVE PLUS:
Tents and Tent weights and Tethers
-All vendors are required to weigh in before setting up.
-Vendors must have a maximum size 10' x 10' tent, preferably white, and tent weights of AT LEAST 120 lbs total per tent (30-40 lbs. per leg). Double booths must have double the weights!
-Weights MUST be attached to the top of the tent frame with bungee cords or ratchet tie-down straps.
-No exceptions--meaning if you don't have the required tent size or weighted tent weights and bungees/straps you can't set up at the Flea.
Vinyl bag weights are available on Amazon. You won't likely find weights that hold 30 lbs or more locally. (Believe us, we've looked.)
NOT ALLOWED, NO EXCEPTIONS: Collar weights, cement blocks, stuffed shopping totes, water jugs, 5-gallon buckets, lifting weights, kettle bells, 5-Lb kitty litter tubs, hardware store sandbags, tent legs fastened to tables, etc., No exceptions!
SAME AS ABOVE PLUS:
Tents and Tent weights and Tethers
-All vendors are required to weigh in before setting up.
-Vendors must have a maximum size 10' x 10' tent, preferably white, and tent weights of AT LEAST 120 lbs total per tent (30-40 lbs. per leg). Double booths must have double the weights!
-Weights MUST be attached to the top of the tent frame with bungee cords or ratchet tie-down straps.
-No exceptions--meaning if you don't have the required tent size or weighted tent weights and bungees/straps you can't set up at the Flea.
Vinyl bag weights are available on Amazon. You won't likely find weights that hold 30 lbs or more locally. (Believe us, we've looked.)
NOT ALLOWED, NO EXCEPTIONS: Collar weights, cement blocks, stuffed shopping totes, water jugs, 5-gallon buckets, lifting weights, kettle bells, 5-Lb kitty litter tubs, hardware store sandbags, tent legs fastened to tables, etc., No exceptions!
OUTDOOR LIGHTING
Outdoor lighting on the building may not be sufficient for outdoor vendors. Check the time of sunset on your market date. You may bring string lights, rope lighting, battery operated lights , etc to sufficiently light up your tent. Electricity is available OUTDOORS at no additional fee but you must bring a UL Listed 25-ft extension cord to access an electrical outlet if you are in a row close to the building, and a 50-ft extension if you are in the row away from the building.
*******Please let us know if you plan to use electricity so we can plan to have cord covers to avoid tripping.
Outdoor lighting on the building may not be sufficient for outdoor vendors. Check the time of sunset on your market date. You may bring string lights, rope lighting, battery operated lights , etc to sufficiently light up your tent. Electricity is available OUTDOORS at no additional fee but you must bring a UL Listed 25-ft extension cord to access an electrical outlet if you are in a row close to the building, and a 50-ft extension if you are in the row away from the building.
*******Please let us know if you plan to use electricity so we can plan to have cord covers to avoid tripping.
BREAKDOWN AND LOAD-OUT PROCEDURES
It's worth repeating: These procedures are strictly enforced. Please be courteous. Regular vendors know the drill and offending vendors may be excluded from future participation.
1. Vendors may not break down booths or leave before 9:30 pm.
2. Vendors must pack-up in place before retrieving their vehicle.
3. Load-out is by the same entrances used for load-in.
4. VENDORS MUST BREAK DOWN QUICKLY AND LEAVE THE BUILDING BY 10:30 PM.
Please streamline your set-up/breakdown and pack accordingly.
5. Trash is provided by the food trucks for customers. Do not stuff trash or broken boxes, broken merch, etc. at the end of this night in their trash receptacles. Vendors must take out what they bring in.
OTHER IMPORTANT INFO
It's worth repeating: These procedures are strictly enforced. Please be courteous. Regular vendors know the drill and offending vendors may be excluded from future participation.
1. Vendors may not break down booths or leave before 9:30 pm.
2. Vendors must pack-up in place before retrieving their vehicle.
3. Load-out is by the same entrances used for load-in.
4. VENDORS MUST BREAK DOWN QUICKLY AND LEAVE THE BUILDING BY 10:30 PM.
Please streamline your set-up/breakdown and pack accordingly.
5. Trash is provided by the food trucks for customers. Do not stuff trash or broken boxes, broken merch, etc. at the end of this night in their trash receptacles. Vendors must take out what they bring in.
OTHER IMPORTANT INFO
Bathrooms
There are green and sleek new bathrooms on either side, with touchless amenities, located at the corner of the WEST HALLWAY. See map above.
No dogs allowed inside
Although we have a dog-friendly policy at outdoor markets, there are no dogs allowed in the Market Hall because there are food businesses inside, as per the Department of Health.
No smoking
There is no smoking allowed inside the building or on the grounds outside the building! (Sorry, smokers.)
Emergency Exits
There are 8 doors that can serve as emergency exits. Please familiarize yourself with where they are on the map and in the Market Hall once you're inside.
There are green and sleek new bathrooms on either side, with touchless amenities, located at the corner of the WEST HALLWAY. See map above.
No dogs allowed inside
Although we have a dog-friendly policy at outdoor markets, there are no dogs allowed in the Market Hall because there are food businesses inside, as per the Department of Health.
No smoking
There is no smoking allowed inside the building or on the grounds outside the building! (Sorry, smokers.)
Emergency Exits
There are 8 doors that can serve as emergency exits. Please familiarize yourself with where they are on the map and in the Market Hall once you're inside.
No CBD products
CBD products and any merch that is mass-produced or represented by direct sales reps is strictly prohibited.
WiFi - Internet
We have obtained permission to use the building's WiFi to assist in posting to social media and processing online credit card transactions.
Server: FarmFresh, Guest, Password: freshfood
CBD products and any merch that is mass-produced or represented by direct sales reps is strictly prohibited.
WiFi - Internet
We have obtained permission to use the building's WiFi to assist in posting to social media and processing online credit card transactions.
Server: FarmFresh, Guest, Password: freshfood
Food Trucks & Cocktails
There will be food vendors outdoors and beer and cocktails available indoors at the Friday Night markets with an outdoor seating area nearest to Food Truck #1 (see map above).
There will be food vendors outdoors and beer and cocktails available indoors at the Friday Night markets with an outdoor seating area nearest to Food Truck #1 (see map above).
CANCELLATIONS
***CANCELLATION POLICIES DIFFER BY MARKET AND SEASON. PLEASE SEE THE CANCELLATION POLICY IN THE MARKET DESCRIPTION IN YOUR VENDOR DASHBOARD WHERE YOU APPLIED UNDER "PLEASE READ BEFORE REQUESTING DATES." ***
SOCIAL MEDIA CHEAT SHEET
Feel free to use these "as is" or mix them up any way you want in your social posts:
Hashtags: #getoutandflea #pvdflea #401love #fridaynightflea #buylocalri #vintage #makers #artisans #artists
Tags (instagram): @providenceflea @farmfreshri @goprovidence @buylocalri
Miscellaneous details:
- The new Farm Fresh RI market halls offer 25,000 sq feet of clean, well ventilated space
- Attendance limits strictly enforced
- Installed premium MERV 13 air filters
- Air turnover will be 6-10x per hour during market hours.
- 7- 8 outside air vents that pull fresh air in from outside
- Bathrooms have their own fresh air intakes
- Garage doors will be opened when the temperature is above 45(ish) degrees, without extreme wind and roped off to eliminate traffic in and out
- Outdoor seating area may be available for food consumption.
- Wide hallways for social distancing
- Plenty of free off-street parking
- Premium ventilation system
- Clean touchless bathrooms
If we've forgotten anything please let us know. We're looking forward to seeing you at the indoor markets!