SETTING UP AT THE INDOOR MARKET
These procedures will be strictly enforced. Non-compliant vendors may be excluded from future events.
ADDRESS: FARM FRESH RI MARKET HALL, 10 SIMS AVE at the corner of Kinsley Ave in Providence.
HOURS: 11 am - 3 pm
SITE MAP WITH SITE ASSIGNMENT, ARRIVAL TIME & TAX INFO
Please see the Site map and set-up email for a link to the Vendor List with your arrival time, tax status, and site assignment. If you are not on the list, your payment has not been received. Check your vendor account. If your invoice is still open, you may pay it promptly to secure your site. If your status says "waitlisted," your site has been released to the waitlist. Contact us at info@providenceflea.com with any questions.
ADDRESS: FARM FRESH RI MARKET HALL, 10 SIMS AVE at the corner of Kinsley Ave in Providence.
HOURS: 11 am - 3 pm
SITE MAP WITH SITE ASSIGNMENT, ARRIVAL TIME & TAX INFO
Please see the Site map and set-up email for a link to the Vendor List with your arrival time, tax status, and site assignment. If you are not on the list, your payment has not been received. Check your vendor account. If your invoice is still open, you may pay it promptly to secure your site. If your status says "waitlisted," your site has been released to the waitlist. Contact us at info@providenceflea.com with any questions.
COVID REQUIREMENTS
Per the RI Dept. of Business Regulation, every vendor must:
Per the RI Dept. of Business Regulation, every vendor must:
- be pre-screened for Covid symptoms before setting up (screening checklist).
- stay home if they feel sick or have symptoms
- wear a clean cloth mask, preferably two-layers, or CDC-approved equivalent (loose-fitting bandanas are not acceptable)
- have at least one 16 oz. bottle of 60% alcohol content hand sanitizer available in their booth for customers
- accept cashless transactions
- clean and sanitize their table/merch regularly and at least between customer handling
- monitor the 6-foot rule for social distancing in their booth
- use only vinyl table coverings or no table coverings (cloth table coverings are not allowed unless covered by clear or disposable vinyl tablecloths)
- aim for a low touch, minimal and sanitary environment, and not use displays that cannot be easily sanitized
- not use recycled plastic bags to bag customer merch (paper bags are acceptable).
- discourage customers from trying on clothing (dressing rooms are not allowed).
- not offer live sampling by apothecary or candle vendors.
- review and sign the reopening checklist poster at their first market. We will have these available for you at the market and you should display it in your booth.
REQUIRED PERMITS
1. "RI Temporary 30-Day Flea Market Vendor (Tax) Permit" ( issued at the Flea for $10).
> Vendors who sell any TAXABLE ITEMS will need this 30-day permit. The cost is $10 by check or money order only. RI sales permits aren't required, nor do they replace the flea market vendor permit, unfortunately.
>Soap, candle & apothecary makers will need a permit, but not artists and most makers.
Can only be paid by business or personal check, or money order made payable to RI Division of Taxation.
No cash will be accepted.
If you do not have a check for your permit you will be directed off site to obtain a money order.
2. Non Taxable Flea Market Permit ( issued at the Flea, no fee).
T-shirt and clothing vendors selling only clothing will need a non-taxable permit (no fee).
> Food vendors will have "n/a" for an expiration date.
3. City of Providence Mobile Vendor License: Waived
4. Liability Insurance
Soap, Food, Henna & Apothecary Vendors must have liability insurance and upload a COI to their vendor account that reflects The Providence Flea, LLC (1055 Elmwood Ave, Providence, RI 02907) has been added as an "Additional Insured." Read more about insurance options here.
1. "RI Temporary 30-Day Flea Market Vendor (Tax) Permit" ( issued at the Flea for $10).
> Vendors who sell any TAXABLE ITEMS will need this 30-day permit. The cost is $10 by check or money order only. RI sales permits aren't required, nor do they replace the flea market vendor permit, unfortunately.
>Soap, candle & apothecary makers will need a permit, but not artists and most makers.
Can only be paid by business or personal check, or money order made payable to RI Division of Taxation.
No cash will be accepted.
If you do not have a check for your permit you will be directed off site to obtain a money order.
2. Non Taxable Flea Market Permit ( issued at the Flea, no fee).
T-shirt and clothing vendors selling only clothing will need a non-taxable permit (no fee).
> Food vendors will have "n/a" for an expiration date.
3. City of Providence Mobile Vendor License: Waived
4. Liability Insurance
Soap, Food, Henna & Apothecary Vendors must have liability insurance and upload a COI to their vendor account that reflects The Providence Flea, LLC (1055 Elmwood Ave, Providence, RI 02907) has been added as an "Additional Insured." Read more about insurance options here.
5. Food vendors
Food vendors must have proper licensure from the RI Health Department, the City of Providence, and the Division of Taxation.
Food vendors must also have liability insurance and upload all document including a COI to their vendor account that reflects The Providence Flea, LLC (1055 Elmwood Ave, Providence, RI 02907) has been added as an "Additional Insured."
Food vendors must have proper licensure from the RI Health Department, the City of Providence, and the Division of Taxation.
Food vendors must also have liability insurance and upload all document including a COI to their vendor account that reflects The Providence Flea, LLC (1055 Elmwood Ave, Providence, RI 02907) has been added as an "Additional Insured."
ARRIVAL TIME, CHECK-IN & COVID-SCREENING PROCEDURES
Know your Arrival Time, Site Assignment & Door Assignment (1, 2, 3, 4, 5 ,6) BEFORE you arrive.
1. ARRIVE AT YOUR ASSIGNED TIME
Assigned arrivals are every 30 minutes, starting at 9 am and ending with the 10:00 -10:30 am time slot. At 10:30 am all doors will be closed to vendors.
LATE ARRIVALS WILL NOT BE PERMITTED TO SET UP AND WILL FORFEIT THEIR VENDOR FEE. NO EXCEPTIONS.
2. CHECK IN WITH A STAFFER CURBSIDE
Before you enter the building you must be screened (see map below).
Show your Crush Covid app for fastest screening.
3. MAP & LEGEND
The blue arrow plumes >>> show where doors may be opened for air circulation, in addition to the customer entrances and exits.
The small green arrows show some available paths for foot traffic.
The site map is drawn to approximate scale. Not everything will line up exactly as it appears!
(If you want a specific spot the "choose your spot" option (for an additional $15/market) is available. It's the only fair way to accommodate requests for corners, etc.
Many spots have already been reserved. These will be honored first come, first served, and must be requested by two Fridays before the chosen week's market.
Before you enter the building you must be screened (see map below).
Show your Crush Covid app for fastest screening.
3. MAP & LEGEND
The blue arrow plumes >>> show where doors may be opened for air circulation, in addition to the customer entrances and exits.
The small green arrows show some available paths for foot traffic.
The site map is drawn to approximate scale. Not everything will line up exactly as it appears!
(If you want a specific spot the "choose your spot" option (for an additional $15/market) is available. It's the only fair way to accommodate requests for corners, etc.
Many spots have already been reserved. These will be honored first come, first served, and must be requested by two Fridays before the chosen week's market.
4. USE YOUR ASSIGNED LOAD-IN DOOR:
1, 2, 3, 4, 5, 6 (red dots on map above)
(Doors 2-5 will be closed after load-in)
The doors labeled "Main Entrance" and "Exit Only" will be the ONLY customer doors used from 11 am - 3 pm.
Arrival Door Assignments
Door 1 - Sites 6-9, 23, 24, 28-30, 203, 204, 218
Door 2 - Sites 31-35, 207, 208, 213-216
Door 3 - Sites 36-38, 209-212, 217
Door 4 - Sites 25-27, 201, 202, 205, 206
Door 5 - Sites 12-18
Door 6 - Sites 1-5, 10, 11, 19-22
1, 2, 3, 4, 5, 6 (red dots on map above)
(Doors 2-5 will be closed after load-in)
The doors labeled "Main Entrance" and "Exit Only" will be the ONLY customer doors used from 11 am - 3 pm.
Arrival Door Assignments
Door 1 - Sites 6-9, 23, 24, 28-30, 203, 204, 218
Door 2 - Sites 31-35, 207, 208, 213-216
Door 3 - Sites 36-38, 209-212, 217
Door 4 - Sites 25-27, 201, 202, 205, 206
Door 5 - Sites 12-18
Door 6 - Sites 1-5, 10, 11, 19-22
UNLOAD, MOVE YOUR CAR, PARK, RETURN TO SET UP
Bring a hand truck. Flea staff can not assist with unloading.
At check-in, Vendors will be assigned to park:
1. in the Eagle Tool Parking lot and Umicore Parking Lot,
2. along Charlotte Hope St. or
3. along Harris Ave.
See map below.
Farm Fresh Lot, Sims Ave, Washburn are for customers only!
Bring a hand truck. Flea staff can not assist with unloading.
At check-in, Vendors will be assigned to park:
1. in the Eagle Tool Parking lot and Umicore Parking Lot,
2. along Charlotte Hope St. or
3. along Harris Ave.
See map below.
Farm Fresh Lot, Sims Ave, Washburn are for customers only!
SET-UP
1. You must be ready for the public by 10:45 am for Opening at 11 am.
2. Sites will have from 9-14 feet between vendors.
3. You can use tables or racks in any configuration that does not exceed 14' feet long and 7' wide/deep (shown as blue rectangles on the site map above) or 9' feet long x 7' wide/deep (shown as yellow rectangles).
1. Remember to bring your own tables, chairs, displays, set-up, etc.
2. Your tables must be covered with vinyl table coverings or clear plastic coverings over your colored cloth and hide anything stored underneath.
3. Vendors are not allowed to hang anything on or lean anything against the walls!
However, we will provide you with two S-rings to hang a banner on the banner strip (see below).
4. No tents, no canopies will be allowed at the Indoor Markets .
5. Do not hang merch or place merchandise outside your site. You will be asked to remove items outside your assigned space.
1. You must be ready for the public by 10:45 am for Opening at 11 am.
2. Sites will have from 9-14 feet between vendors.
3. You can use tables or racks in any configuration that does not exceed 14' feet long and 7' wide/deep (shown as blue rectangles on the site map above) or 9' feet long x 7' wide/deep (shown as yellow rectangles).
1. Remember to bring your own tables, chairs, displays, set-up, etc.
2. Your tables must be covered with vinyl table coverings or clear plastic coverings over your colored cloth and hide anything stored underneath.
3. Vendors are not allowed to hang anything on or lean anything against the walls!
However, we will provide you with two S-rings to hang a banner on the banner strip (see below).
4. No tents, no canopies will be allowed at the Indoor Markets .
5. Do not hang merch or place merchandise outside your site. You will be asked to remove items outside your assigned space.
BREAKDOWN AND LOAD-OUT PROCEDURES
It's worth repeating: These procedures are strictly enforced. Please be courteous. Regular vendors know the drill and offending vendors may be excluded from future participation.
1. Vendors may not break down booths or leave before 3 pm.
2. Vendors must pack-up in place before retrieving their vehicle.
3. Load-out is by the same entrances used for load-in.
4. VENDORS MUST BREAK DOWN QUICKLY AND LEAVE THE BUILDING BY 4:30 PM.
Please streamline your set-up/breakdown and pack accordingly.
5. Trash: Farm Fresh does not provide trash receptacles. You must take out what you bring in.
OTHER IMPORTANT INFO
It's worth repeating: These procedures are strictly enforced. Please be courteous. Regular vendors know the drill and offending vendors may be excluded from future participation.
1. Vendors may not break down booths or leave before 3 pm.
2. Vendors must pack-up in place before retrieving their vehicle.
3. Load-out is by the same entrances used for load-in.
4. VENDORS MUST BREAK DOWN QUICKLY AND LEAVE THE BUILDING BY 4:30 PM.
Please streamline your set-up/breakdown and pack accordingly.
5. Trash: Farm Fresh does not provide trash receptacles. You must take out what you bring in.
OTHER IMPORTANT INFO
Bathrooms
There are green and sleek new bathrooms on either side, with touchless amenities, located at the corners of the East and West Hallways and the Service Hallway.
No dogs allowed inside
Although we have a dog-friendly policy at outdoor markets, there are no dogs allowed in the Market Hall because there are food businesses inside, as per the Department of Health.
No smoking
There is no smoking allowed inside the building or on the grounds outside the building! (Sorry, smokers.)
No electricity
Electricity is only available to vendors by request in advance and at an additional fee. Vendors are not allowed to use existing outlets without permission. Please contact us for more info.
Emergency Exits
There are 8 doors that can serve as emergency exits. Please familiarize yourself with where they are on the map and in the Market Hall once you're inside.
There are green and sleek new bathrooms on either side, with touchless amenities, located at the corners of the East and West Hallways and the Service Hallway.
No dogs allowed inside
Although we have a dog-friendly policy at outdoor markets, there are no dogs allowed in the Market Hall because there are food businesses inside, as per the Department of Health.
No smoking
There is no smoking allowed inside the building or on the grounds outside the building! (Sorry, smokers.)
No electricity
Electricity is only available to vendors by request in advance and at an additional fee. Vendors are not allowed to use existing outlets without permission. Please contact us for more info.
Emergency Exits
There are 8 doors that can serve as emergency exits. Please familiarize yourself with where they are on the map and in the Market Hall once you're inside.
No CBD products
CBD products and any merch that is mass-produced or represented by direct sales reps is strictly prohibited.
WiFi - Internet
We have obtained permission to use the building's WiFi to assist in posting to social media and processing online credit card transactions.
User name and password will be available at the market.
CBD products and any merch that is mass-produced or represented by direct sales reps is strictly prohibited.
WiFi - Internet
We have obtained permission to use the building's WiFi to assist in posting to social media and processing online credit card transactions.
User name and password will be available at the market.
Food Trucks & Coffee
There will be food trucks and Presto coffee at the indoor markets in November, with an outdoor seating area nearest to Food Truck #1 (see below and map above). Eating inside is not allowed.
There will be food trucks and Presto coffee at the indoor markets in November, with an outdoor seating area nearest to Food Truck #1 (see below and map above). Eating inside is not allowed.
CANCELLATIONS
The indoor Fleas have a rain/snow/shine policy. If the state causes a cancellation due to severe or extreme weather, or imposes additional Covid restrictions that prohibit indoor events, these markets will be canceled, and our policies are as follows:
1. City, State or Farm Fresh RI cancels:
In the event that the City/State/FFRI prohibits indoor markets due to extreme weather or Covid, vendors will be refunded their vendor fees less a $25 admin fee.
2. Vendor cancels for refund or credit:
A vendor can cancel up until Monday before each market date and receive a refund of vendor fees less a $25 admin fee or choose to receive a credit for fees paid to apply to a future (calendar year 2021). Cancellations after Monday before the market forfeit the full vendor fee.
Flea Vendor Facebook Group
From our FB page join our closed group for announcements, market tips and updates for Flea vendors only.
SOCIAL MEDIA CHEAT SHEET
Feel free to use these "as is" or mix them up any way you want in your social posts:
Hashtags: #getoutandflea #pvdflea #holidaymarket #covidsafe #covidkindness #freshair #maskup #401love #spreadcheernotcovid #bepositivetestnegative #shoplocalshopsafe #buylocalri #vintage #makers #artisans #artists
Tags (instagram): @providenceflea @farmfreshri @maskupri @goprovidence @buylocalri
Posts:
1. Catch me this Sunday at the first/second/third @ProvidenceFlea Winter-Spring Market in the state of the art @FarmFreshRI Market Hall at 10 Sims Ave, PVD!
2. Shop safe, shop local @FarmFreshRI Market Hall where you'll find me at the @ProvidenceFlea Holiday Market with 55 other local vendors, food trucks, and @prestostrange_o_coffee !
3. Support local vendors! Shop safely at Sunday's @ProvidenceFlea #wintermarket --they'll open the giant overhead doors and crank the overhead fans for maximum air circulation.
4. Masks and social distancing strictly enforced at Sunday's @providenceflea Winter-Spring Market in the safe, well organized and light-filled Market Hall at @farmfreshri !
5. The all-new 25,000sf @farmfreshri Market Hall is hosting the @Providenceflea Winter-Spring Markets every Sunday from 11 am - 3 pm with local vendors and foodtrucks. Don't miss it!
Miscellaneous details:
If we've forgotten anything please let us know. We're looking forward to seeing you at the indoor markets!
The indoor Fleas have a rain/snow/shine policy. If the state causes a cancellation due to severe or extreme weather, or imposes additional Covid restrictions that prohibit indoor events, these markets will be canceled, and our policies are as follows:
1. City, State or Farm Fresh RI cancels:
In the event that the City/State/FFRI prohibits indoor markets due to extreme weather or Covid, vendors will be refunded their vendor fees less a $25 admin fee.
2. Vendor cancels for refund or credit:
A vendor can cancel up until Monday before each market date and receive a refund of vendor fees less a $25 admin fee or choose to receive a credit for fees paid to apply to a future (calendar year 2021). Cancellations after Monday before the market forfeit the full vendor fee.
Flea Vendor Facebook Group
From our FB page join our closed group for announcements, market tips and updates for Flea vendors only.
SOCIAL MEDIA CHEAT SHEET
Feel free to use these "as is" or mix them up any way you want in your social posts:
Hashtags: #getoutandflea #pvdflea #holidaymarket #covidsafe #covidkindness #freshair #maskup #401love #spreadcheernotcovid #bepositivetestnegative #shoplocalshopsafe #buylocalri #vintage #makers #artisans #artists
Tags (instagram): @providenceflea @farmfreshri @maskupri @goprovidence @buylocalri
Posts:
1. Catch me this Sunday at the first/second/third @ProvidenceFlea Winter-Spring Market in the state of the art @FarmFreshRI Market Hall at 10 Sims Ave, PVD!
2. Shop safe, shop local @FarmFreshRI Market Hall where you'll find me at the @ProvidenceFlea Holiday Market with 55 other local vendors, food trucks, and @prestostrange_o_coffee !
3. Support local vendors! Shop safely at Sunday's @ProvidenceFlea #wintermarket --they'll open the giant overhead doors and crank the overhead fans for maximum air circulation.
4. Masks and social distancing strictly enforced at Sunday's @providenceflea Winter-Spring Market in the safe, well organized and light-filled Market Hall at @farmfreshri !
5. The all-new 25,000sf @farmfreshri Market Hall is hosting the @Providenceflea Winter-Spring Markets every Sunday from 11 am - 3 pm with local vendors and foodtrucks. Don't miss it!
Miscellaneous details:
- The new Farm Fresh RI market halls offer 25,000 sq feet of clean, well ventilated space
- Attendance limits strictly enforced
- Installed premium MERV 13 air filters
- Air turnover will be 6-10x per hour during market hours.
- 7- 8 outside air vents that pull fresh air in from outside
- Bathrooms have their own fresh air intakes
- Garage doors will be opened when the temperature is above 45(ish) degrees, without extreme wind and roped off to eliminate traffic in and out
- Bathrooms, door handles and high-touch surfaces will be sanitized every hour
- An outdoor seating area may be available for food consumption. This area will be staffed and monitored.
- Market hours are 11 am - 3 pm
- Wide hallways for social distancing
- Plenty of free off-street parking
- Premium ventilation system
- Clean touchless bathrooms
If we've forgotten anything please let us know. We're looking forward to seeing you at the indoor markets!